—Airbnb house rules PDF
A clean, one-page house-rules PDF — free, no email wall. Print it for the welcome binder, attach it to a guest message, or use it as a starting point. Then we'll be straight about what a PDF can and can't do when a fee is actually in dispute.
01The download
The PDF below is a one-page starter: five core house rules, an itemized fee schedule, and an occupancy line. It is the same content as our copy-paste house rules template — that page is built for pasting straight into your listing's "Additional Rules" field, this one is the printable, attachable version of the same thing. Use whichever fits the moment.
A single page. Five core house rules, an itemized fee schedule, and a short occupancy line — formatted to print clean or to attach to a guest message. · No smoking, indoor or outdoor · No parties or events; quiet hours after 10 PM · Occupancy limited to the reservation count · No pets without prior written approval · Checkout at the listed time Fee schedule: smoking remediation, unregistered overnight guest, unauthorized event, late checkout, unapproved pet — each itemized with an amount. Use it as a printed welcome-binder page, a checkout-email attachment, or a starting point you edit to your property.
A printed PDF in the welcome binder sets expectations on arrival. A PDF attached to a check-in message gives the guest something concrete to read. Both are good operating practice. Just be clear-eyed about the limit: a PDF a guest received is not a PDF a guest agreed to.
02The part a PDF can’t do
Here is the distinction that decides whether a fee gets charged. Sending a guest a house-rules PDF is disclosure — you delivered the rules, and you can show you sent them. But disclosure only proves the rules were made available. It does not prove the guest opened the file, read that specific rule, or agreed to it.
What collects money after an incident is acknowledgment: the guest confirming each rule and each fee individually, with a timestamp, before check-in. A static PDF — even one the guest emailed back, even one with a typed name at the bottom — has no per-item record, no audit trail, and nothing tying agreement to a moment in time. It can be edited after the fact, so a reader can't be sure the version submitted is the version the guest saw.
—What changes when it’s signed
A rule pasted into a listing tells the guest it exists. A signed acknowledgment is dated, IP-recorded, and tapped line-by-line — and produces an immutable PDF on file before check-in.
Both halves cover the Resolution Center pattern: the disclosure (your listing block) and the acknowledgment (this certificate). Same packet, both halves.
Open the sample certificate PDF
03The PDF the guest actually signed
There is a version of a house-rules PDF that does carry weight after a dispute — but it is one the guest signs, not one you hand over. PreArrive takes the same rules and fees from the download above and turns them into a packet the guest signs in about ninety seconds, before check-in. They tap each rule and each fee to acknowledge it, draw a signature, and you get back a PDF certificate: the rules exactly as the guest saw them, a drawn signature, two timestamps with IPs, and a SHA-256 content hash. That is the PDF you attach to an AirCover claim or a small-claims filing.
The one-page house-rules PDF above is yours whether or not you ever sign up — nothing here is gated. If you want the signed version, the Free plan covers one property at no cost. See how it works or the copy-paste template.
Same rules as the PDF, plus a signed acknowledgment per guest. One property runs free, indefinitely.
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